Office Upgrade withHybrid Meeting Room Solutions
Emperor is an employee-owned consultancy based in the UK, working across strategic and creative communications. Their offices span the UK and the Middle East, supporting clients in shaping messages that build trust, protect reputation, and drive business forward. What sets them apart is their ability to bring design, digital, reporting, and sustainability together – all under one roof and all led by people who understand the bigger picture.
Client Requirements
Hybrid Meetings, Meeting Spaces and Video Conferencing Challenges
Emperor approached ITSL Group to help enhance their communication spaces as hybrid collaboration became more embedded in their working culture. Their London office’s open-plan huddle space was used for company-wide meetings, CEO presentations and hybrid collaboration with remote teams. The existing AV setup was cobbled together using mismatched laptops, a basic PA system and a video wall with a non-standard aspect ratio, which resulted in poor sound quality, distorted visuals and an unsatisfying setup for all involved.
They sought a professional, intuitive solution that would raise the standard for both in-room and remote participants while making the most of existing infrastructure. Additionally, the Edinburgh office was undergoing a move and required an AV refresh in key meeting spaces with plans to harmonise technology across all locations.
Our Solution
Consistent Meeting Room Solutions Across UK Offices
ITSL Group delivered a scalable and cost-effective AV solution across Emperor’s offices in London and Edinburgh, focused on enhancing hybrid collaboration, improving sound and image quality and creating a more consistent user experience.
London
Huddle Space Upgraded with Microsoft Teams Room and Video Conferencing
Installed a Microsoft Teams Room system with QSC digital processing, amplification and zoned ceiling-mounted speakers, enabling centralised and adjustable audio throughout the spaceÂ
Integrated Sennheiser ceiling microphones, allowing focused audio pickup depending on how the room is being usedÂ
Configured a dedicated presenter mode that limits microphone coverage to the front area, helping to reduce distractions during announcements and keynotesÂ
Positioned two Yealink cameras to capture both presenter and audience, with flexible control options through the Teams Room systemÂ
Implemented AMX video-over-IP hardware and BrightSign media players to optimise content delivery on the 2×3 video wall, ensuring correct aspect ratio and native resolution without the need for distortion or reformattingÂ
Developed a straightforward control interface so staff can easily switch between meeting modes based on the session
Edinburgh
Boardroom and Meeting RoomsÂ
Reconfigured an existing Yealink Teams Room to support both boardroom and all-hands layouts using dual displaysÂ
Supplied wireless microphones and installed Yealink video bars (A20 and A40) in two smaller rooms as part of phased improvementsÂ
Delivered a consistent Teams Room experience across spaces, with intuitive controls and one-touch meeting join
Additional Enhancements
Multiple Rooms and Hybrid Working
Installed a Yealink A30 video bar in an informal collaboration area in London, enabling quick check-ins and remote conversationsÂ
Replaced several legacy BYOD setups in London with Teams Rooms, laying the groundwork for further standardisationÂ
Project Benefits
Clear Audio, Seamless Collaboration and Scalable Technology
The implementation brought clear benefits across multiple areas:Â
Professional Hybrid Meeting Experience
The upgraded huddle space enables smooth, high-quality presentations and real-time interaction between in-room and remote participants.
Clear audio throughout
Ceiling microphones and zoned speakers ensure every voice is heard – whether speaking from the front or listening from the back.Â
Consistent experience across rooms
Standardised Teams Room setups mean staff always know what to expect, no matter which space they’re using.
Smarter use of existing infrastructure
By building on what was already in place, the solution delivered maximum impact without unnecessary costs.Â
Adaptable for future needs
The system supports additional microphones, cameras and content layouts, allowing it to grow with the business.
The result is a workplace environment that fully supports the way Emperor collaborates today and reflects their focus on clarity and consistency in communication. Their office spaces are now designed to host hybrid meeting room solutions, with seamless technology integration for both onsite and remote participants. This setup creates immersive meeting experiences that enhance teamwork and strengthen connections across teams working in different locations.
Let’s Transform Your Meeting Space
Ready to enhance collaboration and communication in your office with cutting-edge audio visual technology?
Whether you’re upgrading a single room or planning a full AV rollout, AVolution can help.
